Coordinator Patient Equipment & Supplies

Position Overview

Reporting to the Manager of Health Services or designate the incumbent is responsible for:

• Coordinating the day to day organization of equipment.
• Participating in the capital equipment process including contacting vendors and providing Manager Health Services with product information.
• Ensuring equipment is safe and in good mechanical working order and is available for patient use.
• Providing administrative support related to the tracking and record-keeping related to all equipment purchases.
• Coordinating and maintaining equipment/instrument/ inventories, ensuring that quantity and quality standards are maintained, including:
  • Maintaining inventory lists of equipment/ including items being repaired or replaced;
  • Initiating the exchange of incorrect and/or deficient items;
  • Monitoring accuracy of charges, credits from product complaints and transfer of charges;
  • Taking action to ascertain status of back ordered equipment;
  • Requisitioning and maintaining, on approval, non-stock equipment orders;
  • Delivering and labelling equipment as necessary;
  • Requesting quotes on new equipment;
  • Assisting with implementation of practice and/or product changes.
• Facilitating the preventative maintenance program for selected equipment, in collaboration with Clinical Engineering.
• Participating with Manager Health Services in solving equipment issues.
• Acting as a resource for staff in trouble shooting and the use of patient care equipment and supplies.
• Following up on staff complaints and/or Incident Reports involving products, supplies and/or equipment. Communicates results of findings Manager Health Services.
• Investigating unusual occurrences such as breach in infection control, broken or damaged equipment, etc. and report it to the appropriate manager or director.

Experience

• Two (2) years’ experience related to inventory.
• Two (2) years’ experience managing healthcare equipment.
• Two (2) years’ experience in a healthcare setting.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Completion of relevant post-secondary education in electronics, mechanical program including but not limited to Business Administration.
• Combination of relevant experience and education may be considered.

SPECIAL TRAINING:

• Knowledge of Microsoft Office applications with proficiency in Excel.
• Knowledge of inventory and audit systems preferred.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Ability to read, write, speak and understand English.
• Ability to work with a team as well as independently with minimal supervision when required.
• Demonstrated excellent written and verbal communication skills.
• Demonstrated problem solving and organizational skills.
• Excellent interpersonal skills.

Physical Requirements

• Ability to work under pressure.