Admin. Secretary - Mental Health & Addictions / Secrétaire admin. - Santé mentale & dépendances
Requisition ID: 401073
Position Number: 480-715701070A207-02
Posting End Date: April 28, 2026
Employer: Southern Health-Santé Sud
Site: 450 Main St. Steinbach
Union: CUPE
Department/Unit: Mental Health & Addiction - Crisis Services
Work Location: 450 Main St. Steinbach
City: Steinbach
Hiring Status: Temporary
FTE: 1.0
Employment arrangement: In Person
Daily hours worked: 7.75
Anticipated shift: Days
Annual base hours: 2015
Anticipated Start Date – End Date: 06/01/2026 – 06/01/2027
Reason for Term: Maternity Leave
Salary: As per CUPE Collective Agreement
Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.
Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.
Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and yours.
Trouvez une carrière enrichissante dans une communauté dynamique et diversifiée au sein de Southern Health-Santé Sud. Notre organisation a le privilège de fournir des soins aux personnes à chaque étape de leur vie.
En partenariat avec nos communautés, nous fournissons des soins de santé sûrs, accessibles et durables, axés sur les personnes. Nous sommes fiers de travailler en collaboration avec tous nos partenaires dans notre région diversifiée : sept des communautés des Premières nations, des communautés francophones, métisses, mennonites et huttérites, ainsi qu'un nombre croissant d'immigrants du monde entier.
Faites partie de l'équipe de Southern Health-Santé Sud, qui s'enracine dans ce qui compte le plus. Joignez-vous à une région qui offre un style de vie sans pareil - une vie sécuritaire, paisible, belle et épanouissante pour vous et votre famille.
Position Overview
Reporting to the Manager Health Services - Mental Health & Addictions, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager’s schedule.
The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines.
The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.
Experience
- Minimum two (2) years previous experience in a health care office environment.
Education (Degree/Diploma/Certificate)
- Graduate of a recognized Administrative Assistant Program or equivalent.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Proficiency in Microsoft Office Applications and Outlook/Email.
- Knowledge of legislation pertinent to mental health and community services.
- The usage of general office equipment.
- Medical/psychiatric terminology.
- Demonstrated ability to work with minimal supervision both independently and as part of a team.
- Demonstrated communication skills both oral and written.
- Demonstrated ability to take initiative and recognize the Manager’s needs.
- Demonstrates thorough knowledge of general office practices.
- Demonstrated interpersonal and organizational skills.
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
- Proficiency of both official languages is essential for target and designated bilingual positions.
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
- Good work and attendance record.
- Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00.
Physical Requirements
- Demonstrated ability to meet the physical and mental demands of the job.
- No hazardous or significantly unpleasant conditions.
- May provide service to clients experiencing challenging behaviors.
- May work occasionally evenings and weekends as necessary.
- Will be required to travel to other regional facilities as the position duties may require.
This term position may end earlier as outlined in your collective agreement.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.
Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.
Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.
Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
Ce poste à durée déterminée peut prendre fin plus tôt, comme le prévoit votre convention collective.
Les candidats peuvent demander des aménagements raisonnables en ce qui concerne le matériel ou les activités utilisés tout au long du processus de sélection.
Southern Health-Santé Sud, en partenariat avec la communauté autochtone, s’est engagé à mieux représenter la population autochtone à tous les niveaux au sein de son personnel. Southern Health-Santé Sud encourage les Autochtones intéressés à présenter une demande d’emploi et à déclarer volontairement leur ascendance dans leur demande ou leur lettre d’envoi.
Complète et maintien une vérification de casier judiciaire, vérification des antécédents - personnes vulnérables (VAPV), registre des mauvais traitements infligés aux adultes et registre de l’enfance maltraitée satisfaisants. Le candidat ou la candidate choisi(e) assumera les coûts associés.
Conformément à sa politique, Southern Health-Santé Sud exige comme condition d'emploi que tous les travailleurs de la santé soient vaccinés.
Veuillez joindre à votre demande d’emploi 3 références professionnelles provenant de personnes sans lien de parenté avec vous, mais qui ont une connaissance directe de votre rendement au travail actuel et passé.
En vertu des politiques sur les services en langue française du gouvernement du Manitoba et de Southern Health-Santé Sud, nous sommes engagés à l’offre et à la livraison de nos services de santé en français et en anglais dans les établissements et programmes désignés bilingues qui servent les communautés où la population d’expression française est concentrée. Si aucun candidat ne répond aux exigences du bilinguisme, les candidats répondants à toutes les autres exigences du poste pourraient y être considérés.
Veuillez noter que les concours pour des postes représentés par un syndicat peuvent faire l'objet d'un grief de la part de candidats représentés à l'interne. Si un grief de sélection est déposé, les informations contenues dans le dossier du concours peuvent être communiquées au représentant du plaignant. Les informations personnelles non pertinentes au grief et les autres informations protégées par la législation seront retirées.
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