Staffing Clerk 2024-103-SB

The Staffing Clerk is responsible for supporting the organization within the area of scheduling services including processes and systems related to: day to day operational staffing requirements and replacements, vacation scheduling support, staff availability, the scheduling module of the Human Resource Information System and associated reporting and special human resource (“HR”) projects that may require scheduling support.

Service and Assignment: Human Resources
Starting Date: As soon as possible
Shift and Hours of Work: 1.0 FTE - full-time - days, currently 07:15 - 15:30 / 08:00 - 16:15
Pay Scale: As per CUPE Collective Agreement
Specifications: Assignment and hours of work are subject to change at any time as per operational requirements.
Closing Date: April 9, 2024

Required Qualifications

Education and Experience:

• Successful completion of secondary school education;
• Formal educational program related to administration skills required and / or equivalent work experience;
• Experience working with the public; customer service;
• Experience in personal computers and word processing software;
• Experience in data entry, drafting routine correspondence, creating reports using Excel, and receiving and directing callers;
• General office practices and filing procedures; and
• Minimum six months scheduling experience in a health care environment.

Abilities and Skills:                                                            

• Ability to communicate in both official languages (French and English) is required. If you are not French speaking, a commitment to begin to learn French and take courses is required;
• Ability to set priorities and manage time effectively;
• Ability to handle pressure situations and meet varied and unexpected demands;
• Ability to interpret and advise regarding Collective Agreement provisions;
• Demonstrates effective interpersonal communication;
• Ability to respect and maintain confidentiality of personal information related to employees;
• Initiative, tactful and courteous;
• Self-directed, innovative;
• Cooperative, flexible, responsive to change and reliable;
• Ability to demonstrate a satisfactory employment record, including attendance; and
• Current Criminal Record Check for the Vulnerable sector and Adult Abuse Registry Check deemed satisfactory by the Employer.

Knowledge:

• Applicable Collective Agreements and Employment Standards;
• Actionmarguerite’s Vision, Mission and Values and Resident Bill of Rights;
• Actionmarguerite’s policies and procedures;
• Workplace Health and Safety and safe work practices; and
• W.H.M.I.S. program.

This position is designated bilingual (French/English). All staff are hired for the facility. Employees may hold more than one position in different Actionmarguerite facilities, where the sum total of hours does not exceed 1.0 full-time equivalence. 

Our organization takes its mission of service and compassion to the heart of everything we do. All Actionmarguerite team members have the opportunity to create welcoming environments where is life is good for all who come through our doors. Each and every employee is essential in making a positive difference in people’s lives. That’s what you’ll be doing when you join our team. Actionmarguerite is a leading provider of long-term care and exceptional health services focused on supporting adults living with complex health needs, with a unique mandate to serve the Francophone community. Because we offer a wide range of services, we have positions to suit many interests and qualifications.