Staff Scheduler - Short Call User - Repost
Requisition ID: 370847
Position Number: 20042635
Posting End Date: December 19, 2024
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Central Staffing Office
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start - End Date: ASAP - Indefinite
Reason for Term: Other Leave
FTE: 0.70
Anticipated Shift: Days;Evenings
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $20.513, $21.129, $21.762, $22.416, $23.088, $23.780
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
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Position Overview
Under the general direction of the Manager, Central Staffing office, in consultation with the Nursing Supervisor, is responsible for ensuring that adequate staffing levels are maintained for designated units in addition to providing efficient clerical support as assigned.
Duties include:
- Maintaining staffing and payroll processes utilizing ESP.
- Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload.
- Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
- Ensuring data integrity and accuracy in ESP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
- Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
- Generating reports and typing a variety of correspondence and policies and procedures using appropriate PC applications such as word processing, database and spreadsheets.
- Entering data related to purchase salary (agency staff) invoices.
- Acting as a receptionist for the area, taking and relaying messages, greeting and directing, staff, agency staff, visitors, etc.
Experience
- Preference will be given to those candidates with previous staff scheduling experience.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.
Qualifications and Skills
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 45 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word and Excel) required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
- Excellent interpersonal and communication skills required.
- Must understand and communicate effectively in English, verbally and in writing.
Physical Requirements
- Work under stressful conditions in a high volume, high traffic environment.
Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.
This term position may end earlier as outlined in your collective bargaining agreement.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
