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Secretary 3 - Repost

Requisition ID: 181701 

Position Number: 20090539

Posting End Date: January 20, 2021

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Radiation Safety 

Job Stream: Non-Clinical 

Union: SH CUPE1550-204

Anticipated Start Date: ASAP 

FTE: 0.20 

Anticipated Shift: Days 

Daily Hours Worked: 7.50

Annual Base Hours: 1950 

Salary: $19.488, $20.073, $20.675, $21.295, $21.934, $22.592


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Radiation Safety Coordinator, the incumbent is responsible for the effective and efficient provision of clerical support for the Radiation Safety Office. Duties include:


  • Typing correspondence, reports and documents for the Radiation Safety Coordinator and Assistant Radiation Safety Coordinator.
  • Preparing draft radioisotope permits and associated summary documentation. Forwards approved radioisotope permits to users.
  • Entering radioisotope and radiation safety data on the computer and generating related reports and summaries.
  • Collecting required personal information before issuance of radiation dosimeters and distributes dosimeters to an identified staff group.
  • Keeping track of Nuclear Energy Workers (NEW) across the region by retaining copies of acknowledgment forms and creating a summary as to what NEW is working where, when they signed the acknowledgment, and when they left the facility/region.
  • Following up on financial report discrepancies.
  • Assisting with Radiation Safety Course including booking meeting facility, registering participants, preparing handout material and entering all the applicable data upon completion of the course. Preparing, printing out and distributing course certificates.


  • One year previous related experience in a hospital setting required.

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • A combination of education and experience may be considered.


Not Applicable

Qualifications and Skills

Typing 50 wpm required. Demonstrated proficiency in the use of Microsoft Office (Word, Excel, PowerPoint and Access) required.

Knowledge of Visio preferred.

Medical Terminology (75% pass mark) and ionizing radiation terminology preferred.

Familiarity with SAP Time Entry and SAP Requisitioning and database entry experience preferred.

Radiation Safety Awareness training will be provided for the successful applicant.

Excellent interpersonal and communication skills, both oral and written.

Physical Requirements

  • The incumbent may be exposed to Ionizing Radiation.
  • Incumbent may be required to wear a Radiation Dosimeter Badge.


The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.


We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

Job Segment: Medical, Healthcare