Secretary 3 - Provincial Travel Team
Requisition ID: 391523
Position Number: 20079093
Posting End Date: November 10, 2025
City: Winnipeg
Employer: Shared Health
Site: Shared Health - Winnipeg Shared Health
Department / Unit: Provincial Travel Team-Scheduling
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: ASAP
FTE: Casual
Anticipated Shift: Days;Weekends
Work Arrangement: Hybrid
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $23.252, $23.936, $24.640, $25.367, $26.114, $26.882
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
The incumbent is responsible for providing clerical support to the Manager(s) of Health Services including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP, ShiftLink and running staffing reports as requested. Must adhere to the timelines and deadlines for expense claim forms, time entry and payroll cutoffs. Processes data entry into the SAP Payroll System from sources (ESP, ShiftLink) submitted by sites to which Provincial Travel Team staff are deployed. Follows up with sites to ensure timesheets are audited and are inputted correctly with all required information. Identifies areas for improvement with timekeeping and correction notice process and works with respective areas to incorporate efficiencies. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.
Experience
- Experience with Microsoft Office, ESP and SAP is required.
- Experiences with ShiftLink preferred.
- Minimum two years previous related experience, preferably in a health care setting.
Education (Degree/Diploma/Certificate)
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Physical Requirements
- Must be able to function in a high volume, high traffic environment.
- Use of visual display terminal for long periods of time.
St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
