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Secretary 3 - Health Information Services - Repost

Requisition ID: 315454 

Position Number: 20023911

Posting End Date: Open Until Filled

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Health Information Services - HSC 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date: ASAP

FTE: 1.00 

Anticipated Shift: Days 

Daily Hours Worked: 7.50

Annual Base Hours: 1950 

Salary: $19.488, $20.073, $20.675, $21.295, $21.934, $22.592


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for providing clerical support to Health Information Services by accurately preparing payroll and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the SAP & ESP staff scheduling system, updating the day to day schedule changes in SAP & ESP, running staffing reports, submits access requests form for employees as requested and performs other clerical duties as assigned.


  • Minimum two years recent experience in a related health care setting required.
  • Preference will be given to those candidates with previous staff scheduling experience. 

Education (Degree/Diploma/Certificate)

  • Complete Grade 12 education, Manitoba standards, required.  
  • Successful completion of a recognized secretarial training program, required.  
  • A combination of education and experience may be considered.


Not Applicable

Qualifications and Skills

  • Typing 50 wpm.  
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.  
  • Knowledge of SAP & ESP required.
  • Excellent interpersonal, organizational and decision-making skills required
  • Must have excellent English communication skills in oral and written.

Physical Requirements

  • Must be able to function in a high volume, high traffic environment.
  • Frequent interruptions.
  • No natural light.
  • Must be able to lift and carry 25 lbs.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.


We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.

Job Segment: Medical, Healthcare