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Secretary 3

Requisition ID: 311811 

Position Number: 20011120

Posting End Date: Open until filled

City: Winnipeg

Site: Health Sciences Centre

Work Location: Health Sciences Centre

Department / Unit: Ped Diabetes Edn Program 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date: ASAP 

FTE: 0.80 

Anticipated Shift: Days 

Daily Hours Worked: 7.50

Annual Base Hours: 1950 

Salary: $19.488, $20.073, $20.675, $21.295, $21.934, $22.592


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general supervision of the Manager of Patient Care or Allied Health,  Child Health Program, the incumbent is responsible for providing secretarial/clerical support for the Children’s Hospital and the Managers. Duties include:


  • Typing a variety of correspondence, reports and preparing forms and spreadsheets.
  • Recording and distributing minutes for interdisciplinary committee as required.
  • Prioritizing workload and ensuring work is completed within established time frames
  • Filing, organizing documents, managing travel reimbursements, managing petty cash reimbursements, scheduling appointments, scheduling orientation days and training days for staff through Outlook, LMS or other scheduling software.
  • May be required to create, view, enter data, maintain data bases, excel worksheets or other computer software of the department.
  • May be required to learn and use department specific software and technology.


  • Two years previous secretarial experience required. 

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards required. 
  • Successful completion of a recognized secretarial program required. 
  • Medical terminology required (pass mark 75%). 

  • Formal training in the use and application of ESP staff scheduling software preferred.

  • A combination of education and experience may be considered.


Not Applicable

Qualifications and Skills

  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  • Typing 50 wpm required. 
  • Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required. 
  • Must have excellent communication, organizational, interpersonal and decision making skills. 
  • Must be able to function independently and communicate effectively with all levels of staff.

Physical Requirements

  • Fast paced with many work interruptions.

The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.


We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.


We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.

Job Segment: Patient Care, Special Medicine, Diabetes, Healthcare