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Secretary 2 - OT

Requisition ID: 50561 

Position Number: 20009202

Posting End Date: February 20,2020

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Occupational Therapy Core 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date: ASAP 

FTE: 1.00 

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950 

Salary: $18.722, $19.283, $19.862, $20.458, $21.072, $21.704


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Administrative Assistant, the incumbent assists the Administrative Assistant in providing secretarial support to approximately 70 staff members in Occupational Therapy and to ensure the effective, efficient provision of reception and office operations. 


Specific duties include acting as a receptionist for the area greeting and directing patients and their families. Maintains a current knowledge of the services offered by the department. Oversees the waiting area, schedules appointments and receives incoming calls, answers routine inquiries, takes and relays messages, receives incoming internal and external deliveries of supplies and equipment.


Processes patient referrals, coordinates patient referrals and appointments for outpatient programs


Types a variety of correspondence, client reports, discharge summaries, forms, databases and spreadsheets.

  • One year related office and reception experience required, two or more years preferred. 
  • Previous secretarial experience in a health care setting and experience with electronic patient scheduling system preferred. 
  • Must have excellent interpersonal and English communication skills, both written and oral.  Knowledge of Occupational Therapy and services offered would be an asset.
Education (Degree/Diploma/Certificate)
  • Complete high school education, Manitoba standards, required. 
  • Successful completion of a recognized secretarial training program, or equivalent experience, required.

Not Applicable

Qualifications and Skills
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  • Typing 60-65 wpm, medical terminology, proficiency in the use of Windows, Word, Excel and Access required.
  • Must have excellent interpersonal and English communication skills, both written and oral. 
  • Knowledge of Occupational Therapy and services offered would be an asset.
Physical Requirements

Reception is located in a high traffic area and interaction with the public and professional staff in person and by telephone is continuous.  Frequent interruptions of ongoing activities are required to assist clients or staff members; must be able to deal with interactions and constant interruptions in a courteous and effective manner. 


The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.


We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

Job Segment: Medical, Therapy, Occupational Therapy, Rehabilitation, Healthcare