Provincial Scheduling Supervisor - PTT
Requisition ID: 393816
Position Number: 20079865
Posting End Date: December 25, 2025
City: Winnipeg
Employer: Shared Health
Site: Shared Health - 791 Notre Dame Ave / HSC
Department / Unit: Provincial Health Services
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: 12/29/2025
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: Hybrid
Daily Hours Worked: 7.75
Annual Base Hours: 2015
Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
The Provincial Travel Team (PTT) provides staff in Manitoba with opportunities for flexible work in different regions, communities and facilities to support diverse areas and specialties. Staff may identify a list of their preferred health region(s), facility(ies), and work location/specialty area(s) to enhance their skills and scope of practice. PTT partners with Service Delivery Organizations (SDOs) to provide staffing resources to support provincial health care service delivery, reduce the reliance on external contracted resources, recruiting and retaining staff within and to Manitoba.
Main Function
- Oversees and delivers a centralized provincial scheduling support and associated services for the PTT, including travel expense claims and timekeeping activities.
- Leads and coordinates operational functions of scheduling and associated services within a provincial environment promoting effective and collaborative integration of PTT services.
- Develops standard work and processes partnering with SDOs for efficient scheduling of PTT staff throughout the province maximizing the number of shifts PTT is able to fill, while ensuring fiscal responsibility.
- Supports the PTT by overseeing the scheduling of PTT staff in their daily duties to safely and sustainably cover 24-hour-a-day and 7-day-a-week work requirements supporting the needs of SDOs.
- Works closely with PTT Management to connect staff with flexible work opportunities in different regions, communities and facilities to support diverse areas and specialties considering staff preferences in work location/specialty preferences and ongoing development.
- Collaborates with diverse stakeholders across multiple jurisdictions and service delivery areas, including but not limited to: SDO Clinical Operations
- SDO Administration and Scheduling Staff
- PTT Management
- PTT Administrative and Scheduling Staff
- Digital Shared Services – Business Solutions
- PTT Clinical Front-Line Staff
Experience
- 3 years of experience working with complex scheduling rotations, timekeeping and/or payroll systems (e.g. ESP, SAP, QHR) required.
- 3 years of experience providing shift scheduling support including applying and working within the guidelines of collective bargaining agreement(s) required.
- 2 years of supervisory/leadership management experience required.
- 2 years of administrative experience working within an office setting.
- 2 years of system administrator experience.
- Previous experience in health-care planning and delivery is an asset.
Education (Degree/Diploma/Certificate)
- Post-secondary certificate in business administration, office management, or payroll administration from an accredited education institution is required.
- An equivalent combination of education and experience may be considered.
Certification/Licensure/Registration
Not applicable
Qualifications and Skills
- Demonstrated front-line leadership capabilities. The provincial health system has adopted the LEADS in a Caring Environment framework.
Physical Requirements
- Must be able to work safely in a typical computerized office environment with frequent meetings, and to lift and carry items of up to approximately 10 kg.
- Incumbent demonstrates ability to prioritize work, deal with interruptions, re-prioritize as required and ensure dedicated/focused time for strategic planning.
- Travel to other health care facilities within the SDO will be required.
- A valid Class 5 Manitoba driver’s license and access to a personal motor vehicle are required.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
