Program Team Administrative Assistant
Requisition ID: 382411
Position Number: 20077301
Posting End Date: June 9, 2025
City: Winnipeg
Employer: Shared Health
Site: Shared Health
Department / Unit: Shared Health Medical Admin
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: ASAP
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.75
Annual Base Hours: 1950
Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Not Applicable
Experience
- Minimum five years’ experience in an administrative secretarial position within a corporate team environment is required.
- Previous healthcare experience is preferred.
Education (Degree/Diploma/Certificate)
- Completion of high school education, Manitoba standards, is required.
- A Business Administration Diploma/Certificate from a recognized business college is required with formal training in applied office skills.
- An equivalent combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Demonstrated proficiency in the use of computerized systems is essential:
- Microsoft Office including Word, Excel, PowerPoint and Access.
- SAP Timekeeping, payroll and purchasing functions. Ability to accurately perform timekeeping and monitoring of position control information including verifying information from ESFs and follow- up on problems/discrepancies is required.
- ESP scheduling.
- ASA scheduling application.
- ESF applications - Success Factors.
- E-mail and computerized calendar applications.
- DOCSS System.
- Business Intelligence Quality systems.
- Excellent communication skills, verbal and written.
- Approachable, positive attitude and customer oriented.
- Excellent interpersonal skills and ability to communicate effectively and collaboratively with all levels of staff, management, departments and support services as well as with external stakeholders.
- Maintain strict confidentiality of verbal and written information and records.
- Excellent problem-solving and organizational skills.
- Ability to prioritize a large workload and independently complete a variety of administrative duties is essential.
- Experience reviewing, formatting and proofreading a variety of confidential material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Experience in scheduling and coordinating meetings including recording, preparing and distributing meeting minutes and agendas is required.
- Experience managing multiple tasks and competing deadlines is required.
- Keyboarding speed of 60+ wpm.
Physical Requirements
- Required to work for long periods of time at a computer.
- Frequent interruptions.
- Ability to work in a faced-paced environment with multiple demands and to work efficiently under pressure to meet competing deadlines.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
