Executive Assistant

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 056-26-711-101010

Posting End Date: March 17, 2026

City: Winnipeg

Work Location: MacCharles

Department: Executive Office 

Union: Non-Union

Hiring Status: Permanent

Anticipated Start Date: April 01, 2026

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $39.308 /$40.878 /$42.512 /$44.214 /$45.982 /$47.820 /$49.738 

Job Summary:

Under the general direction of the President and Chief Executive Officer (PCEO), the Executive Assistant (EA) provides confidential, efficient, and effective senior administrative support to CancerCare Manitoba (CCMB) Executives. The EA liaises with the Executive Leadership Team, key stakeholders, government contacts, and members of the Board of Directors.

Operating in a fast-paced environment, the Executive Office requires a forward-thinking, highly organized EA with the ability to prioritize competing demands, anticipate the needs of the PCEO, and proactively support day-to-day operations. The EA provides functional oversight and coordination of the Administrative Officers supporting Executive portfolios including the Board Coordinator, ensuring consistent administrative practices, alignment of priorities, and effective information flow across the Executive Office.

As an essential member of the Executive Office, the EA provides leadership and expertise in maintaining corporate records, supporting the governance framework and workplans, and coordinating executive and board-related activities. This includes creating meeting agendas, ensuring minutes are accurately documented, and tracking action items to completion. The incumbent applies discretion and sound judgment when handling sensitive issues, determines appropriate escalation, and represents the Executive when necessary and within established boundaries.

Qualifications:

Education

• Successful completion of a recognized Administrative Training Program from an accredited educational institution
• Additional courses in administration/project management preferred

Experience

• 7 years of administrative experience supporting senior executive level leader(s) 
• Two (2) years of experience supporting board governance and meeting management 
• An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

• Prior experience working in an administrative / coordinator role ideally within a healthcare setting
• Ability to work independently interfacing with highly skilled professionals in a team environment and provide guidance in work activities
• Demonstrated experience providing high-level administrative support, preferably to senior executives and Boards.
• Excellent keyboarding skills 65 WPM
• Proficiency with computerized system (Microsoft Office: Outlook, Word, Excel, Access, PowerPoint, OneNote, MS Teams) and the capacity to learn new programs as required. 
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships. 
• Exceptional planning, organizational and interpersonal skills
• Excellent communication skills, verbally and in writing, required
• Knowledge and experience in minute taking and synthesizing information
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Demonstrated problem-solving skills
• Proven ability to maintain confidentially including handling confidential information with discretion. 
• Skills in project management preferred

Other

• Must have a satisfactory employment record
• Must be legally able to work in Canada
• Ability to speak French is considered an asset

Physical Demands and Working Conditions

• Must be able to work safely in a typical computerized office environment with frequent meetings at multiple locations throughout the organization, and to lift and carry items
• On occasion meetings will have to be organized and attended outside of regular business hours.

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment.  If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.