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Clerk 4

Requisition ID: 304820 

Position Number: 20009796

Posting End Date: December 2, 2021

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Health Records - HSC 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date - End Date: 12/01/2021 - 04/30/2022

Reason for Term: Other Leave

FTE: 1.00 

Anticipated Shift: Days;Weekends 

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary: $18.649, $19.209, $19.785, $20.379, $20.990, $21.620


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Working as a member of the Health Records Team the incumbent is responsible but not limited to reviewing health records completed by physicians and midwives to ensure that the health record completion standards are met, assigning and removing deficiencies. Utilizes computer systems to obtain information necessary to assign/remove deficiencies and suspensions and locate health records. Prepares and distributes all notification letters for physicians and midwives of incomplete charts and suspensions in compliance with the Medical Staff By Laws and Regulations.


  • One (1) year experience in a hospital Health Records Department required


  • One (1) year experience in a medical office using Terminal Digit (TD) filing and completing qualitative analysis of health records required

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required
  • Successful completion of year one of a recognized Health Information Management program required
  • Successful completion of year two of a recognized Health Information Management program preferred
  • Combination of education and experience may be considered

Qualifications and Skills

  • Alpha-numeric recognition aptitude required
  • Typing/keyboarding skills (minimum 50 wpm) required
  • Medical terminology required (test pass mark 75%) required
  • Operational knowledge of computer terminals required
    • MS Office
    • Word
    • Excel
    • Database software
  • Good command of English (oral and written)
  • Good interpersonal communication skills
  • Meets deadlines
  • Problem solves and exercises judgment for decision making within the scope of the job description
  • Organized

Physical Requirements

  • Prolonged physical activities include walking, standing, sitting, climbing stairs, using a stepstool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs
  • Moving heavy lateral mobile shelving units
  • Work environment consists of a high noise level
  • Frequent interruptions
  • Meets deadlines
  • Exercises judgment for decision making within the scope of the job
  • No natural light
  • May entail working alone
  • Contact of a sensitive nature with medical staff

This term position may end earlier as outlined in your collective agreement.


The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.


We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.


We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.


Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.C.S.M. c.P210.  Successful applicants will be notified at the time of offer of the applicability of this requirement for this position.

Job Segment: Medical, Public Health, Healthcare