Administrative Secretary 2 -Renal Health Program
Requisition ID: 402980
Position Number: 20047672
Posting End Date: May 27, 2026
City: Winnipeg
Employer: Seven Oaks General Hospital
Site: Seven Oaks General Hospital
Department / Unit: Renal Health - SOGH
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: ASAP
FTE: 0.60
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary is commensurate with education and qualifications.
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
Reporting to the Program Manager, Program Director or delegate, the incumbent provides efficient secretarial support to the Program/Department.
- Establishes and maintains effective and efficient office systems and assists other secretarial staff in the Department as required.
- Types a variety of correspondence including letters, memos, call schedules, grants, manuscripts and abstracts, lecture notes and curricula vitae.
- Takes and transcribes minutes as required. Assists the secretary with office workloads, including filing confidential records, incoming/outgoing mail, manages calendars, directs phone calls appropriately and takes messages.
- Performs all payroll duties for the portfolio including timekeeping, recording hours electronically, investigating discrepancies and initiating corrective action, monitoring vacation schedules and sick time utilization.
- Performs other duties as required.
Experience
- Three years similar or directly related experience required.
- Experience dealing effectively will all levels of Management, staff, outside agencies and the general public.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.
Education (Degree/Diploma/Certificate)
- Complete high school education Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
Qualifications and Skills
- Typing speed 60-70 wpm.
- Medical terminology may be required.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) and the ability to learn new computerized systems, required.
- Knowledge of ESP, SAP, SuccessFactors an asset.
- Experience with email and computerized calendars.
- Knowledge of hospital administrative systems and equipment.
- Excellent written, oral communication and interpersonal skills required.
- The incumbent must be able to demonstrate good judgment, initiative, diplomacy and have the ability to coordinate workflow and develop efficiencies.
- Excellent problem-solving, planning, organizational, project and time management skills are required.
- Demonstrated ability to work independently with limited guidance and supervision.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines with frequent interruptions.
Physical Requirements
- Required to work for long periods of time at a computer.
- May be required to occasionally work extended hours.
- May be required to work evening or weekends.
- May encounter aggressive and/or agitated clients/visitors/staff.
- Must be able to attend meetings on-site and off-site.
- May be required to work evenings and/or weekends.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden Door Geriatric Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
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