Administrative Officer

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 115-26-71305

Posting End Date: April 03,2026

City: Winnipeg

Work Location: McCharles

Department: Outpatient Clinic Services Program

Union: Non-Union

Hiring Status: Term 

Reason for Term: Other Leave 

Anticipated Start Date: ASAP

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $30.358, $31.262, $32.234, $33.202.

Job Summary:

The primary purpose of this position is to assist, organize, and support the Director of Patient Services for Outpatient Clinic Services and Systemic Therapy Programs and Patient Services Managers with a broad range of routine and non-routine secretarial and administrative details for the four sites. The portfolio includes: Nursing, Managers, Clinical Resource Nurses, Charge Communication Clerks, Patient Service Coordinator, Hematology Lab, Nurse Educators, Nurse Practitioners, Clinical Nurse Specialists, and others as assigned to the Director of Outpatient Clinic Services Program (OCSP) and Systemic Therapy Program (STP).

 This position will provide various levels of administrative support for the departments within the OCSP and STP Department Portfolio; answers staff questions and provides direction. Payroll/staffing responsibilities include scheduling; in collaboration with the staff scheduler, submitting attendance, vacation, overtime, income protection, documentation to the Department of OCSP and STP, etc. The incumbent will be able to organize and administer workflow with the development of administrative systems that enhance efficiencies, and functions well under pressure.

Qualifications:

Required:

Level of Formal Education & Experience

• Post-secondary diploma/certificate in Administration or related from an accredited educational institution. An acceptable equivalent combination of education and experience may be considered. 
• 5 years of experience supporting intermediate/senior level management
• 2 years of experience scheduling and coordinating meeting and travel arrangements 
•  2 years experience recording and preparing minutes and agendas 
•  2 years experience maintaining spreadsheets and databases

An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

• Proficiency with Microsoft Office (Outlook, Word, Excel, Access, PowerPoint) 
•  Ability to compose correspondence on behalf of the Patient Services Director and/or Managers 
•  Flexible to work at the four Winnipeg CCMB sites 
• Ability to work independently interfacing with highly skilled professionals in a team environment and provide leadership in work activities 
• Experience in supervisory/ leadership (preferred) 
• Excellent communication skills, verbally and in writing 
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines 
• Demonstrated problem solving skills 

Physical Requirements

• Must be able to work safely in a typical computerized office environment with frequent meetings and able to lift and carry items

Other

• Must have satisfactory employment record
• Must be legally able to work in Canada
• Ability to speak French 

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment.  If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

This information is available in alternative formats on request. Please contact CCMBAskHR@cancercare.mb.ca

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.