Administrative Coordinator - Critical Care Administration
Requisition ID: 386781
Position Number: 20078170
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Acute Care Section
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: 09/12/2025 - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: Hybrid
Daily Hours Worked: 7.75
Annual Base Hours: 2015
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
- Under the Critical Care Administration portfolio and reporting to the Director of Health Services, Critical Care, the Administrative Coordinator is responsible for overseeing the efficient organization of administrative services for the HSC Adult Critical Care Site, Medical Unit directors, and currently for the SH Specialty lead for Adult Critical Care.
- Ensures compliance with Shared Health policies and procedures and assists with the creation of schedules and maintaining of calendars for the medical directors listed above.
- Ensures payroll is submitted and maintained for Critical Care residents, House Medical Officers, Clinical Assistants/Physician Assistants, and Attending physicians.
Experience
- Minimum 5 years recent administrative support experience.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Business Administration diploma/certificate or an equivalent combination of education and working experience.
Certification/Licensure/Registration
Not applicable
Qualifications and Skills
- Proficiency in computerized systems (Microsoft Word, Excel, PowerPoint, Access) is required. Experience with email and computerized calendars.
- Requires SAP experience and timekeeping experience.
- Keyboarding speed of 50 wpm.
- Workload management experience.
- Supervisory experience re: orientation to HSC site for new critical care residents and medical staff.
- Excellent communication skills, verbally and in writing.
- Demonstrated problem-solving skills essential.
- Ability to prioritize a large workload and independently complete a variety of administrative duties within established deadlines.
- Ability to maintain a high level of confidentiality.
- Demonstrated ability to effectively contribute to a team environment by maintaining good working relationships with all levels of staff and the general public.
Physical Requirements
- May require some evening or weekend response for urgent requests.
This term position may end earlier as outlined in your employee handbook.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Job Segment:
ICU, Medical, Healthcare
