Administrative Assistant

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 152-25-71470

Posting End Date: May 27, 2025

City: Winnipeg

Work Location: MacCharles

Department: PSO Hope & Healing

Union: Non-Union

Hiring Status: Permanent

Anticipated Start Date: June 23, 2025

FTE: 1.0

Anticipated Shift: days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Hourly Salary: $26.807, $27.754, $28.571, $29.511, $30.394, $31.526, $32.535

Job Summary:

Reporting to the Manager of the Hope & Healing Program, the Administrative Assistant is responsible for the effective and efficient management of the office operations and provides confidential administrative support. Responsibilities include office, financial and record management systems, payroll; assisting with receiving patients, families and visitors, scheduling appointments; arranging onboarding of new staff, meetings and staff travel; minute taking and preparation; assisting in preparation of grant applications and reporting; assisting coordination and organization of special projects and workshops. Acts as primary assistant to the Manager and Director for the Hope & Healing Program and the Psychosocial Oncology program. Interacts with senior personnel in CCMB and external organizations throughout Manitoba and Canada.

Qualifications:

Required:

Education and Experience

• Post-secondary diploma/certificate in administration
• Minimum three years of administrative experience working in a fast-paced, dynamic environment managing multiple, competing priorities.

Skills and Abilities

• Strong knowledge and understanding of general office operations and functions
• Ability to work independently and in a team environment
• Experience monitoring financial budget and statements

• Ability to coordinate and work with a multidisciplinary team
• Experience with handling multiple projects
• Demonstrated problem-solving skills
• Strong organizational, prioritization skills, and attention to detail.
• Experience scheduling and coordinating meetings and travel
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office; Outlook, Word, Excel, PowerPoint.
• Experience maintaining spreadsheets and databased
• Excellent keyboarding skills of 65WPM
• Experience and understanding of how to respond to emotionally charged situations with patients and families.

• Strong relationship building skills
• Ability to respond to patients, families and clients in a respectful, sensitive and compassionate manner.

An acceptable equivalent combination of education and experience may be considered.

Asset

• Experience working in a health care setting
• Experience working in a unionized environment

Preferred:

Ability to speak French 

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment.  If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.