Administrative Assistant
Requisition ID: 357685
Position Number: 20000204
Posting End Date: Open until filled
City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site: WRHA Community Health Services - 99 Cornish Ave
Department / Unit: Community IV Program
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: ASAP - Indefinite
Reason for Term: Other Leave
FTE: 0.50
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 3.75
Annual Base Hours: 1950
Salary: $25.539, $26.390, $27.241, $28.092, $28.943, $29.796
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
- Five years directly related experience required.
- Previous healthcare experience preferred.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Experience with email and computerized calendars.
Education (Degree/Diploma/Certificate)
- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior Directors/Managers.
Physical Requirements
- Required to work for long periods of time at a computer.
This term position may end earlier as outlined in your collective agreement.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
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Public Health, Home Care, Healthcare
