Administrative Assistant 3
Requisition ID: 408284
Position Number: 20089110
Posting End Date: August 15, 2026
City: Winnipeg
Employer: Concordia Hospital
Site: Concordia Hospital
Department / Unit: Surgery Admin - CGH
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: September 1, 2026
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Please note this position may require flexibility in worked hours to accommodate/support Team Meetings.
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
To support Concordia’s vision, mission and values to be an employer of choice and a provider of excellence in care. To provide care and service to all patients, residents, staff and community members with compassion, respect, and grace. To promote a culture of excellence through commitment to the ongoing pursuit of excellence; caring for those we serve with compassion; engaging in a spirit of collaboration and creating a positive impact in our daily interactions by how we communicate.
The Administrative Assistant 3 is responsible for providing administration and secretarial support to the Director Health Services. Accountable to the Director for efficient and effective performance of duties and responsibilities. Communicates directly with the Director for daily and routine work assignments.
Experience
- 3 – 5 years secretarial experience at the senior level required.
- Experience with email and computerized calendars.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Previous healthcare experience preferred.
- Experience in a Windows environment essential.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized two year administrative secretarial training program required.
Certification/Licensure/Registration
Not applicable
Qualifications and Skills
- Knowledge of health care field desirable.
- Knowledge of PHIA and FIPPA preferred.
- Computer expertise required with:
- Word processing, i.e., Microsoft Word
- Spreadsheet, i.e., Microsoft Excel, Outlook
- Database application, i.e., Access
- PowerPoint; Publisher, Canva
- Typing 60-70 words per minute.
- Medical terminology preferred.
- Ability to compose correspondence on behalf of Director.
- Ability to set up spreadsheets and databases.
- Ability to accurately record and transcribe minutes of meetings.
- Excellent oral and written communication skills and interpersonal skills.
- Excellent knowledge of English grammar, spelling and punctuation.
- Ability to work with minimum supervision and act independently within established guidelines.
- Ability to maintain records and reports related to the position.
- Well-developed ability to establish priorities, work in a fast-paced environment and work efficiently under pressure to meet deadlines.
- Demonstrated ability to problem-solve.
- Demonstrated organizational skills.
Physical Requirements
- May be required to work extended hours.
- May encounter aggressive and/or agitated individuals.
- Adheres to all safety and health policies, regulations and safe work practices.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Job Segment:
Public Health, Healthcare
