Administrative Assistant 2
Requisition ID: 398954
Position Number: 20087636
Posting End Date: March 18, 2026
City: Winnipeg
Employer: Concordia Hospital
Site: Concordia Hospital
Department / Unit: JRRC/Rehab Services
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 03/27/2026
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 8.25
Annual Base Hours: 2015
Salary: $23.252, $23.936, $24.640, $25.367, $26.114, $26.882
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
To support Concordia’s vision, mission and values to be an excellent community hospital/facility. To provide care/services to all patients, residents, staff and community members with compassion and respect. To promote a culture of excellence through actions, behaviors and attitudes consistent with the Concordia Way. To demonstrate a commitment to the vision, values, goals, and objectives of the respective departments, Concordia, and WRHA.
Under the direction of the Manager of Health Services, the Administrative Assistant 2 is responsible for reception, clerical and operational support as well as data entry for the departments as assigned.
Experience
- Data base entry experience required.
- Previous experience working in an administrative/secretarial support capacity in a similar or directly related position required.
- Previous experience in accurately recording and transcribing minutes of meetings required.
- Minimum three years related experience.
- Experience working with. Allied Health rehabilitation disciplines an asset.
- Customer service experience desirable.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba Standards, required.
- Successful completion of a recognized administrative secretarial program or related degree required.
- Administrative Assistant degree/course preferred.
- Equivalent experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Adheres to all safety and health policies, regulations and safe work practices.
- Medical terminology preferred.
- Demonstrated proficiency in the use of Microsoft Office Word, Excel, Publisher, PowerPoint, Outlook and teams is required.
- Knowledgeable in creating/updating website content.
- Advanced knowledge of database software required. Proven ability to be able to troubleshoot when required.
- Proficiency with minimum data set (MDS) application preferred.
- Knowledge of staff scheduling software, i.e. ESP, SAP preferred.
- Computer expertise setting up and maintaining automated control systems using excel spreadsheets and word tables required.
- Ability to operate and trouble shoot fax machines.
- Excellent English grammar, spelling and punctuation.
- Typing 50 - 60 wpm required.
- Ability to prepare presentations, newsletters, posters and brochures using Publisher, digital camera, and PowerPoint software for management staff required.
- Must be a team player with outstanding interpersonal, communication, problem solving and organizational skills.
- Must be able to handle a diverse workload and function with limited guidance, supervision and monitoring.
- Excellent oral, written and interpersonal skills.
- Ability to work effectively in high traffic area with frequent interruptions.
Physical Requirements
- May be required to work extended hours.
- May involve exposure to disease, toxic materials, noise, allergens etc.
- May encounter aggressive and/or agitated individuals.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
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