Administrative Assistant

Requisition ID: 345354   

Competition #: SS-23-1312

Position Control #: 834-71505-A207-01

Posting End Date: October 2, 2023

City: St. Pierre-Jolys  

Site: Southern Health-Santé Sud  

Work Location: Community Health Services - St. Pierre  

Department / Unit: Primary Care   

Job Stream: Non-Clinical   

Union: CUPE  

Anticipated Start Date: As mutually agreed

FTE: 1.0   

Anticipated Shift: Days   

Daily Hours Worked: ​​​​​​​Up to 7.75 hour shifts  

Wage Rate: As Per CUPE Collective Agreement

Position Summary:

Reporting directly to the Director – Public Health-Healthy Living & Primary Care or Manager – Primary Care, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications:

• Proficiency of both official languages is essential (English/French) 
• Graduate of a recognized Administrative Assistant Program or equivalent 
• Knowledge in use of photocopier, facsimile, calculator 
• Knowledge and proficient in Microsoft Office Applications and Outlook 
• Knowledge of basic medical terminology 
• Minimum of two (2) years directly-related administrative experience in a health care setting 
• Demonstrated keyboarding speed of 35-40 words per minute 
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required 
• Demonstrated ability to meet the physical and mental demands of the job 
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums 
• Good work and attendance record

Conditions of Employment:

• Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate 
• All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy. 
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.