Administrative Secretary - Staff Development, Infection Prevention & Control
Requisition ID: 371168
Position Number: 399-07840-A207-01
Posting End Date: December 03, 2024
Employer: Southern Health-Santé Sud
Site: To Be Determined
Union: CUPE
Department/Unit: Staff Development, Infection Prevention & Control
Work Location: To Be Determined
City: Flexible in Manitoba
Hiring Status: Temporary
FTE: 0.80
Employment arrangement: Hybrid
Daily hours worked: 7.75
Anticipated shift: Days
Annual base hours: 2015
Anticipated Start Date – End Date: 12/16/2024 – Indefinite
Reason for Term: Other Leave
Salary: As per CUPE Collective Agreement
Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.
Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.
Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.
Position Overview
Reporting to the Director - Staff Development, Infection Prevention & Control, the Administrative Secretary - Staff Development, Infection Prevention & Control is responsible for providing administrative duties to develop, organize and maintain databases within the portfolio. This includes collaboration with the key stakeholders to maintain the accuracy of the regional databases.
The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.
Experience
- Minimum two (2) years’ previous experience working in an administrative setting.
Education (Degree/Diploma/Certificate)
- Grade 12 education or equivalent.
- Completion of an Administrative Assistant program or equivalent from a recognized education institution.
- Other suitable combinations of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, and Outlook).
- Keyboarding speed of 60 words per minute.
- Proficiency working in databases.
- Demonstrated ability to manage time efficiently.
- Demonstrated ability to adapt to changing priorities.
- Demonstrated ability to work as a team player with an ability to work independently.
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
- Proficiency of both official languages is essential for target and designated bilingual positions.
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
- Good work and attendance record.
- Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00.
Physical Requirements
- No hazardous or significantly unpleasant conditions.
- May work occasionally evenings and weekends as necessary.
- Will be required to travel to other regional facilities as the position duties may require.
This term position may end earlier as outlined in your collective agreement.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.
All Health Care Workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.
Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.
Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
Job Segment:
Infection Control, Special Medicine, Healthcare
