Administrative Assistant - MTCC
Requisition ID: 405115
Position Number: 20064790
Posting End Date: June 29, 2026
City: Brandon
Employer: Shared Health
Site: Shared Health - Brandon Regional Health Centre - MTCC
Department / Unit: Med Transport Coord Center2 - ERS
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: July 20, 2026 - May 31, 2027
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 12.00
Annual Base Hours: 2080
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
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Position Overview
- Supports ERS operations by completing administrative tasks related to operational activities.
- Reviews operational reports for accuracy, including ERS records and quality reports.
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors/Managers with the ongoing monitoring and analysis of ERS Quality and Patient Care Records.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
Experience
- Five years directly related experience required.
- Experience scheduling and coordinating meetings required.
- Demonstrated ability to provide direction to junior employees which may include workload delegation, on-the-job training and ensuring established deadlines are met.
- Ability to compose correspondence on behalf of senior Directors/Managers.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba Standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Experience with email and computerized calendars.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
Physical Requirements
- Required to work for long periods of time at a computer.
- Twelve-hour shifts required.
This term position may end earlier as outlined in your employee handbook.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Job Segment:
Patient Care, Healthcare
