Senior Primary Care Assistant

Requisition ID: 487 

Position Number: 20022962

Posting End Date: January 17, 2018

City: Winnipeg

Site: WRHA Community Health Services

Work Location: ACCESS Fort Garry

Department / Unit: Primary Care Fort Garry 

Job Stream: Clinical Support 


Targeted Start Date - End Date: 01/29/2018 - 08/13/2018

Reason for Term: Other Leave

FTE: 1.00 

Anticipated Shift: Days; Evenings; Weekends

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $22.009, $22.598, $23.220, $23.843, $24.488, $25.189


Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

As a member of the Primary Care Team and reporting to the respective Manager, the Senior Primary Care Assistant is responsible for the coordination of the Primary Care Assistants, performing the reception function, managing appointments and schedules, participating in client care functions, maintaining client charts, performing payroll duties including:  time keeping, recording hours electronically, investigating discrepancies and initiating corrective action as required, preparing orders and verifying the delivery of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, etc.) and workload coordination within the Administrative Support Team.  The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the program and clinics within the community area(s).

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Successful completion of a Unit Clerk Course and/or a Medical Secretary/Assistant Course required.
  • An equivalent combination of education and experience may be considered.
  • Knowledge of medical terminology required.

  • Nonviolent Crisis Intervention training preferred.


  • Three to five years progressively responsible administrative/clinic experience required.
  • Experience with email and computerized calendars required.
  • Demonstrated knowledge and experience maintaining medical records and filing systems, compiling statistics and processing personal health information.
  • Workload coordination and/or supervisory experience would be an asset.


  • Basic Cardiac Life Saving Certificate preferred.

Qualifications and Skills

  • Keyboarding skills 50 wpm required.
  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required.
  • Knowledge of Microsoft Access preferred.
  • Working knowledge of electronic medical records preferred.
  • Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
  • Excellent command of the English language (both oral and written).
  • Demonstrated problem-solving skills essential.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties.
  • Demonstrated ability to independently compose basic correspondence.
  • Ability to maintain a high level of confidentiality.
  • Demonstrated ability to effectively contribute to a team environment.
  • Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.

Physical Requirements

  • Must be able to do moderate lifting and a moderate amount of walking.


This term position may end earlier as outlined in the Collective Agreement.


This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.


Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Health Sciences Centre, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.


Interviewed candidates may be called upon to participate in a skills assessment.


Any application received after the closing time will not be included in the competition.

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