Secretary IV

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 413-24-713505517

Posting End Date: November 25, 2024

City: Winnipeg

Work Location: St. Boniface Hospital

Department: Medical Oncology & Hematology

Union: CUPE FS

Hiring Status: Term

Reason for Term: Other Leave

Anticipated Start and End Date: ASAP – Indefinite (may expire with 48 hours’ notice)

FTE: 1.0

Anticipated Shift: days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Hourly Salary: $22.293, $22.962, $23.652, $24.360, $25.090, $25.844

Job Summary:

The Senior Secretary will be responsible for providing administrative and clerical support to the Physician Services Manager. This will include providing oversight of the department secretaries to ensure efficient and effective workflow.  The successful candidate will be supervised by the Administrative Officer Hematology/Oncology and will be required to liaise with all CancerCare Manitoba sites as well as external partners.  Duties include preparation and circulation of agendas, notices and invitations for meetings, preparation for rounds or special events, scheduling and organizing meetings, recording minutes as required, overseeing grant disbursements, assigning on-call rotations, maintaining schedules, coordinating itineraries and preparing travel and expense forms, file maintenance, special projects, recruitment/orientation /of physicians, orientation and training of support staff.

Qualifications:

Required:

• Successful completion of a recognized Administrative Training Program or an equivalent combination of education and experience as determined by CancerCare Manitoba
• Minimum 3 years of experience in a secretarial position with 1 year recent supervisory/leadership experience
• Excellent keyboarding skills – 50 WPM
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
• Knowledge of Medical terminology
• Accuracy and attention to detail to ensure deadlines and requirements are met
• Ability to work independently, as well as a part of a multidisciplinary team with support and clinical staff
• Demonstrated leadership skills with the ability to handle difficult situations
• Excellent organizations and problem-solving skills
• Exceptional interpersonal and communication (written and verbal) skills
• Ability to carry out duties in a diplomatic, firm, and tactful manner
• Must hold a satisfactory employment record

Other

• Must have satisfactory employment record
• Must be legally able to work in Canada

Preferred:

Ability to speak French 

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment.  If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.