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Secretary 3

Requisition ID: 233902 

Position Number: 20037776

Posting End Date: Opened Until Filled

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Health Information Services Admin 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date - End Date: ASAP - Indefinite

Reason for Term: Other Leave

FTE: 0.50 

Anticipated Shift: Days 

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $19.488, $20.073, $20.675, $21.295, $21.934, $22.592

 

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for providing clerical support to Health Information Services by accurately preparing payroll and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the SAP staff scheduling system, updating the day to day schedule changes in SAP, running staffing reports as requested and performs other clerical duties as assigned.

Experience

  • Minimum two years previous experience preferably in a related health care setting.
  • Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

  • Complete Grade 12 education, Manitoba standards, required. 
  • Successful completion of a recognized secretarial training program required.  
  • A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

  • Must have excellent English communication skills in oral and written.
  • Typing 50 wpm 
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.  
  • Knowledge of SAP preferred.

Physical Requirements

  • Must be able to function in a high volume, high traffic environment.

This term position may end earlier as outlined in your collective agreement.

 

The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.

 

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

 

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

 

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

 

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

 

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

 

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

 

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Arial",sans-serif">We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.