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Health Information Correspondent

Requisition ID: 8458 

Position Number: 20009903

Posting End Date: June 19, 2018

City: Winnipeg

Site: Health Sciences Centre

Work Location:

Department / Unit: Hlth Information Correspondence 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date: ASAP 

FTE: 1.00 

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Salary: $20.517, $21.132, $21.766, $22.419, $23.092, $23.784


Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Supervisor, the incumbent is responsible for accepting, screening and responding to written, telephone or personal requests for medical information from HSC medical records in accordance with HSC approved policies and guidelines and/or statutory legislation. Accepts subpoenas for HSC medical records, prepares medical records for court and attends court to testify in the capacity of custodian of the medical record. Accepts and responds to court orders and search warrants for medical records, providing appropriate information on the medical record. Receives, processes and co-ordinates with physicians, other health care disciplines and patients wishing to access their medical records. Coordinates access to medical records by authorized users for medico-legal purposes.


  • Two years experience handling and releasing confidential patient information from hospital medical records, including attendance at court as the custodian of the medical record, required.

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Successful completion of an accredited Health Record Technician, Health Information Technologist or Health Records Administrator program required.


  • Registered and in good standing at the Associate or Certificate level with CHRA/CCHRA.
  • CHIMA Membership required.

Qualifications and Skills

  • Excellent oral, written and organizational skills required.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  • Must possess a sound understanding of the principles of confidentiality and release of medical information with the ability to interpret same to Administration, medical staff, other hospital disciplines, patients, lawyers, police, social agencies, insurance agencies and the public in accordance with current hospital policy and legislation.

Physical Requirements

  • Frequent interruptions, occasional travel.


This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.


Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Health Sciences Centre, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.


Interviewed candidates may be called upon to participate in a skills assessment.


Any application received after the closing time will not be included in the competition.

Job Segment: Medical, Public Health, Healthcare