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Executive Assistant

Requisition ID: 315850 

Posting End Date: Open Until Filled

City: Winnipeg

Site: Shared Health

Department / Unit: Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force 

Job Stream: Non-Clinical 

Union: Exempt

Anticipated Start Date: ASAP

Term End Date:  24 Month Term

FTE: 1.0 EFT  

Anticipated Shift: Days

 

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force. Organizes and prioritizes independently, the secretarial/administrative activities for the Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft.  Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry , assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

  • Five years experience in a senior administrative position
  • Experience with e-mail and computerized calendars
  • Experience in scheduling and coordinating meetings
  • Experience recording and preparing minutes and agendas

Education (Degree/Diploma/Certificate)

  • Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Qualifications and Skills

  • Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential
  • Typing speed 60 wpm
  • Demonstrated ability to organize, assign and supervise the work of junior employees
  • Ability to compose correspondence on behalf of senior managers
  • Excellent communication skills, verbally and in writing
  • Ability to prioritize a large workload and independently complete a variety of administrative duties
  • Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines
  • Demonstrated problem-solving skills
  • Demonstrated ability to effectively contribute to a team environment
  • The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
  • Ability to maintain a high level of confidentiality
  • Previous health care experience would be an asset

Physical Requirements

  • Required to work for long periods of time at a computer

 

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

 

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

 

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

 

Please note that an employee s not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

 

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

 

We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.