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Clerk 2 - Records Management

Requisition ID: 304806 

Position Number: 20009739

Posting End Date: December 2, 2021

City: Winnipeg

Site: Health Sciences Centre

Work Location: Health Sciences Centre MS049

Department / Unit: Health Records - HSC 

Job Stream: Non-Clinical 

Union: CUPE-1550(204)

Anticipated Start Date - End Date: ASAP - Indefinite

Reason for Term: Other Leave

FTE: 1.00 

Anticipated Shift: Days;Weekends 

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $17.309, $17.828, $18.363, $18.914, $19.481, $20.066


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Working as a member of the Health Records Team the incumbent is responsible but not limited to filing reports, providing, maintaining, processing, filing/pulling health records, sorting/distributing mail/reports, date stamping reports, sorting reports in Terminal Digit (TD) order. Utilizes computer systems to obtain information necessary to retrieve/file reports & health records and update chart locations.


  • Previous related office experience required, preferably in a Medical Record environment with (electronic/paper) and with terminal digit filing.

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Successful completion of a CHIMA-recognized Health Information Management program preferred.
  • Medical/Surgical Office certificate preferred.


  • Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications and Skills

  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  • Alpha-numeric recognition aptitude required.
  • Typing/keyboarding skills (minimum 30 wpm) and medical terminology required (pass mark 75%).
  • Operational knowledge of computer terminals required.
  • Good command of English (oral and written) and good interpersonal communication skills required.
  • Meets deadlines, problem solves and exercises judgment for decision making within the scope of the job description and within the team mandate.

Physical Requirements

  • Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 32 lbs.
  • Moving heavy lateral mobile shelving units
  • Work environment consists of high noise level
  • Frequent interruptions
  • No natural light
  • May entail working alone

This term position may end earlier as outlined in your collective agreement.


The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.


We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.


We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.


Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.C.S.M. c.P210.  Successful applicants will be notified at the time of offer of the applicability of this requirement for this position.

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