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Administrative Secretary 3 - Material Management

Requisition ID: 11278 

Position Number: 20058569

Posting End Date: December 15, 2018

City: Winnipeg

Site: Seven Oaks General Hospital

Job Stream: Non-Clinical 

Union: Exempt-OT

Anticipated Start Date: ASAP

FTE: 1.00 

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950


Salary is commensurate with education and qualifications.


Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Works directly with the Director and staff of the Materiel Services Department.  Relates to other programs and services within the Hospital in the process of disseminating information, making appointments and scheduling meetings.  Provides information and support to programs and services for the WHMIS program.


  • Three years secretarial experience in a similar or directly related position in a healthcare setting. 

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required. 
  • Successful completion of a recognized Secretarial or Business Office training program required.  
  • A combination of education and experience may be considered.

Qualifications and Skills

  • Minimum typing speed of 60 w.p.m..
  • Proficient in Microsoft Word, Outlook, Excel, PowerPoint, ESP and internet, with preference given to individuals with Materiel Services software (i.e. ORMED). 
  • The incumbent must be able to demonstrate the ability to work independently with limited supervision and show good judgment, initiative, diplomacy and have the ability to coordinate workflow and develop efficiencies. 
  • Demonstrated ability to communicate effectively, both verbally and in writing with all levels of staff, outside agencies and the general public. 
  • Ability to prioritize a diverse workload, exercise sound judgment and work in an organized manner. 
  • Ability to effectively contribute to a team oriented environment. 
  • Excellent knowledge of English grammar, spelling and punctuation. 
  • Ability to maintain confidentiality according to department hospital policy. 
  • Ability to develop and maintain staff scheduling. 


Physical Requirements

  • Physical and mental health necessary to meet the demands of the position.
  • Must be able to meet deadlines and work effectively in a stressful environment with frequent interruptions.


This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. 


Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Health Sciences Centre, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.


Interviewed candidates may be called upon to participate in a skills assessment.


Any application received after the closing time will not be included in the competition.

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