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Administrative Clerk - Regional Distribution Facility

Requisition ID: 307370 

Position Number: 20038991

Posting End Date: January 21, 2022

City: Winnipeg

Site: WRHA Corporate

Work Location: 345 DeBaets St

Department / Unit: Nutrition & Food Services 

Job Stream: Clinical Support 

Union: CUPE-R4641(204)

Anticipated Start Date - End Date: ASAP - 02/08/2023

Reason for Term: Maternity Leave

FTE: 0.60 

Anticipated Shift: Days 

Daily Hours Worked: 5.00

Annual Base Hours: 1950

Salary: $18.649, $19.209, $19.785, $20.379, $20.990, $21.620

 

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Regional Manager, Clinical Systems the incumbent provides general reception and is responsible for accounting functions, data entry, filing, printing and record retention. They will utilize CBORD Food Services Suite to update service menus and edit items as directed by operations. The Administrative Clerk places orders for office supplies and defined client service needs. They are responsible for communicating effectively and clearly with all staff and visitors. They will participate in Quality Assurance Programs.

 

  • Performs accounting functions including processing invoices to reconcile with CBORD Food Services Suite, code, obtain required signature and copy and forward for payment.
  • Responsible for accurate data entry, maintenance of forms, phone lists, mail distribution, and filing according to record retention guidelines as applicable.
  • Utilizes CBORD Food Services Suite to update service menus, edit items accurately. Prints and distributes reports for operations as required.
  • Conducts an assortment of procurement functions for ward stock, contingency, stationary and patient services and contingency orders. Resolve any order discrepancies and escalates as required.
  • Communicates effectively and clearly with all staff, visitors and vendors/ distributors through verbal (face to face or telephone), fax or email.
  • Participates in Quality Assurance Programs and adheres to all Workplace Health and Safety requirements.
  • May be required to perform other duties and functions related to the job description not exceeding above stated skills and capabilities.

Experience

  • Experience in patient food services preferred.
  • Experience working in an office/ accounting environment preferred.

Education (Degree/Diploma/Certificate)

  • Complete High School education, Manitoba standards required.
  • Successful completion of a recognized certificate/ diploma program in business accounting/ administrative assistant (with accounting)/ equivalent required
  • A combination of education and experience may be considered.

 

SPECIAL TRAINING:

  • Trained in CBORD Food Services Suite preferred.

 

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

  • Must have ability to prioritize workload, while still meeting deadlines.
  • Demonstrated proficiency in Microsoft office (Word, Excel, Outlook - minimum 70% in each area).
  • Minimum 40 wpm typing.
  • Must be able to read, write and speak English effectively, with the ability to follow oral and written instructions.
  • Must have excellent interpersonal and problem-solving skills.
  • Must have satisfactory employment record.

Physical Requirements

  • Use of computer terminal, fax and telephone for long periods of time.
  • Involves some intermittent standing, walking and carrying.
  • Ability to work as a team member and independently in a time sensitive environment.

This term position may end earlier as outlined in your collective agreement.

 

The Collective Agreement this position is covered under, is identified by the Union noted above.  As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified.  In the event you have any questions, please contact your site Human Resources Department.

 

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

 

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

 

Interviewed candidates may be called upon to participate in a skills assessment.

 

Any application received after the closing time will not be included in the competition

 

We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.

 

Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.C.S.M. c.P210.  Successful applicants will be notified at the time of offer of the applicability of this requirement for this position.


Job Segment: Public Health, Nutrition, Healthcare