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Administrative Assistant

Requisition ID: 315851

Position Number: 4 Positions Available

Posting End Date: Open Until Filled

City: Winnipeg

Site: Shared Health

Department / Unit: Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force 

Job Stream: Non-Clinical 

Union: Exempt

Anticipated Start Date: ASAP

Term End Date:  24 Month Term

FTE: 1.0 EFT  

Anticipated Shift: Days


Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

As an administrative employee within the portfolio provides administrative support to the Out of Province Central Coordination Unit, Diagnostic and Surgical Recovery Task Force. Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including:  correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.  Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry , assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.


  • Five years directly related experience required.
  • Experience scheduling and coordinating meetings required.
  • Demonstrated ability to organize, assign and supervise the work of junior employees.
  • Ability to compose correspondence on behalf of senior Directors/Managers.
  • Experience recording and preparing minutes and agendas.
  • Experience maintaining spreadsheets and databases.
  • Previous healthcare experience preferred.

Education (Degree/Diploma/Certificate)

  • Complete high school education Manitoba standards, required.
  • Formal training in applied office skills is required.
  • A combination of education and experience may be considered.

Qualifications and Skills

  • Typing speed 65 wpm.
  • Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
  • Experience with email and computerized calendars.
  • Excellent communication skills, verbally and in writing.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties.
  • Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
  • Demonstrated problem-solving skills.

Physical Requirements

  • Required to work for long periods of time at a computer


We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.


Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee s not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.


Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.


We welcome applications from people with disabilities.  Accommodations are available upon request during the assessment and selection process.