Administrative Secretary 2

Requisition ID: 358496  

Competition #: SS-24-317 
Position Control #: 858-715101010A204-02 

Posting End Date: Open until filled

City: Steinbach

Site: Southern Health-Santé Sud

Work Location: QuickCare Clinic

Department / Unit: Primary Care  

Job Stream: Non-Clinical  

Union: CUPE

Anticipated Start Date - End Date : As mutually agreed - Indefinite

FTE: Casual  

Anticipated Shift: Days; Evenings; Weekends 

Daily Hours Worked: Various hour shifts

Wage Rate: As per CUPE Collective Agreement

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Summary:
Reporting administratively to the Primary Health Care Program, the Administrative Assistant (AY2) is responsible for providing administrative support to the staff located in the Clinic/Mobile Clinic/Community Health Services office. This includes clerical duties relating to client care and treatment, reception services, general office duties, scheduling as well as records maintenance. The incumbent may also assist with the equipping and preparation of clinic rooms for primary care providers as directed and may assist with basic procedures as trained.

The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed, and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; policies of Southern Health-Santé Sud.

Qualifications:

• Graduate of a recognized Administrative Assistant Program or equivalent
• Minimum 2 years recent administrative experience in a healthcare setting
• Proficiency in Microsoft Office Applications and Outlook/Email
• Knowledge of basic medical terminology
• Other suitable combinations of education and experience may be considered
• Demonstrated ability to effectively manage workload by establishing priorities
• Demonstrated knowledge of customer service concepts and practices
• Demonstrated effective oral and written communication skills
• Demonstrated strong interpersonal and effective organizational skills
• Demonstrated ability to work in a team environment along with ability to work independently with minimal supervision in a multi-tasking environment
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
• Proficiency of both official languages is essential for target and designated bilingual positions
• Demonstrated ability to meet the physical and mental demands of the job
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
• Good work and attendance record

Conditions of Employment:

• Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate.
• All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.

The employee occupying this indefinite term position shall receive notice equivalent to the amount of notice the employee returning from leave provides the employer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.